HR Admin Lifecycle Flow Tracker
Phase: 1 of 5HR Admin Executive Dashboard
Talent acquisition, project requisitions, allowances, and employee onboarding
2
View All →
Active Projects
Phase 1: Project Initiation
2
View →
Total Requisitions
With 4 Key Allowances
3
View →
Pipeline Candidates
Shortlisted & Interviewed
1
View →
Employees On Board
Document Verification
2
View →
Active Profiles
Profiles Created & Active
Active Institutional Projects
| Project Code & Name | Client / Cost Center | Total Budget (Rupees) | Documents in PDF | Status | Action |
|---|
Active Projects Directory
Phase 1: Project Initiation — All active projects with Project Name, Documents in PDF, and Total Budget allocations
Total Active Projects
2 Projects
Total Budget Allocated
Rs. 570,000
Verified Documents in PDF
5 PDF Files Attached
Active Projects & Allocations Table
2 Active Projects
| Project Code & Name | Client / Cost Center | Total Budget | Project Duration | Documents in PDF | Status | Action |
|---|
2. Recruitment Phase
Prepare Requisition: Positions, Titles, Salary, and Detailed Allowances & Benefits (Medical, Leave, Mobile, PF)
Job Requisitions & Benefit Breakdowns
Requisition Phase
| Requisition ID & Title | Linked Project | Vacancies | Base Salary | Detailed Allowances & Benefits | Requisition Status | Action |
|---|
3. Selection & Hiring — Candidate Shortlisting & Interview
After Requisition Close → Shortlist Candidates → Interview & Evaluation Scorecard
Candidate Evaluation Stage:
Review qualifications, input interview scores, and document feedback
Selection Pipeline
3. Selection & Offer Confirmation
Final decision on interviewed candidates: Select candidates & initiate onboarding
Interviewed Candidates Ready for Selection
Select to move candidates to Phase 4 (Employees On Board)
| Candidate Name | Position | Score | Interview Feedback | Current Status | Selection Decision |
|---|
4. Onboarding & Data Entry
After Hiring → Employees On Board (Document Verification & Corporate Database Entry)
Hired Employees in Onboarding Pipeline
Document Compliance Stage
| Candidate Name | Designation | Planned Joining Date | Document Verification Status | Onboarding Status | Action |
|---|
5. Creation of Employee Profile
Personal, Contact & Additional Information filled by HR Admin → Profile Created & Active
HR Admin Profile Creation Form
Mandatory HR Admin Entry
Create Account
Provision official corporate Email
Create Account & System Access Form
Account & Role Setup
Active Employee Directory
Fully onboarded and activated employee records created by HR Admins
Corporate Employee Register
2 Active
| Employee ID & Name | Company Email ID | Designation / Title | Team / Department | Area / Location | Status | Actions |
|---|
EMP
David Zhao
Program Officer (Development)
Email
david.zhao@hrmis-global.com
Mobile
+92 321 8899001
CNIC
42201-8765432-1
HRMIS (Core Platform)
Project
Information Technology Cadre
Department
Regular
Employment Type
Level-17
Level
01-Jul-2022
Date Of Joining
N/A (Regular)
Contract Expiry
01-Jul-2024
Last Promotion
ASTP
Office Location
19448
Office Ext.
Punch Log ↗
08:52 AM
Today's Punch Status
Checked In • On Duty
59 Days
Leave Balance Remaining
Casual: 15d • Medical: 8d • Manual: 14d
12.0 Hrs
Trip Overtime Utilized
28.0 Hrs Remaining Cap
1 Issued
Official Letters Dispatched
Step 5.4 Download Ready
Rs. 12,800
Monthly Gross Salary
Base + 4 Allowances
Official Institutional Daily Punch Console
08:52:10 AM
Today: Friday, Sep 25, 2026 • Shift: General (09:00 AM - 05:00 PM)
Current Punch State
Punched In at 08:52 AM
Employee Monthly Attendance Calendar
Daily clock-in, clock-out, biometric facial scans, shifts, and leaves at a glance
September 2026
MON
TUE
WED
THU
FRI
SAT
SUN
| Date | Shift Timing | Punch In | Punch Out | Hours Worked | Overtime Hours | Verification Device | Punch Status | Official Remarks |
|---|
Employee Leave Application & HR Quota Adjustment Hub
Employee submits leave application • HR Admin reviews, approves, or directly adjusts quota
Leave Applications & Adjustment Ledger (This Employee)
Track employee applications, pending reviews, approval status, and quota deductions
| Application Ref | Leave Category | Dates & Duration | Days Count | Application Reason | Workflow Status | HR Actions |
|---|
18.5h
Remaining OT
Monthly Cap: 40.0 Hrs
Utilized: 21.5 Hrs
Max: 40.0 Hrs
Policy Verification
✓ Within Approved Cap
✓ Approval Policy Check
PITB-HR-POL-04
Travel & OT Rules
Employee applies for official outstation tour. HR Admin verifies travel agreement, calculates tariff & approves.
Rate: Rs. 850/hr Holiday OT • TA/DA: Rs. 4,500/day
Employee Tour Application
Official Tour Applications & Sanctioned Overtime Register
Official tours submitted by employee • Verified and sanctioned by HR Admin
| Sanction / App Ref | Destination Route | Tour Purpose | Dates & Duration | TA/DA Allowance | Holiday OT Hours | Total Payable | Workflow Status | HR Actions |
|---|
Official Institutional Letter Issuance & Dispatch Console
Employee requests for any official letter • HR Admin generates, signs, dispatches via email (@), and archives for record
Employee Official Letter Requests & Dispatch Register
Official Email delivery (@) followed by immediate employee download & verification seal
• NOC
• Experience
• Salary
| Ref / Req No | Letter Category | Official Purpose | Requested On | Delivery Email | Workflow Status | Step 5.4 Actions |
|---|
Leave Management & Adjustments
Track, adjust, and approve employee leave balances and official applications
HR Admin Role & Responsibilities in Managed Workflows
Automatic Employee Account Update • Leave Adjustment & Update Access • Audit Trail (Maintain Logs) • System Override
Govt. of the Punjab
Punjab Information Technology Board
✓ Automatic Employee Account Update: Active
LIVE COUNT
47 Days Total Remaining
Employee Leave Entitlements & Live Quota Register
Official institutional leave entitlements, annual quotas, utilized days, and remaining balances
| Leave Category | Annual Quota Editable | Availed / Used | Remaining Balance of Leave | Live Account Sync Status | Action |
|---|
Audit Trail (Maintain Logs) • System Override Ledger
Immutable change logs for every HR Admin modification, system override, and automated credit
2 Records
| Log ID & Time | Employee ID & Name | Leave Category | Adjustment | Annual Quota → Remaining Balance | Override Status | Admin Authorized | Reason / Justification |
|---|
Travel & Overtime Management
Manage official duty trips, calculate overtime compensation, and verify policy compliance
Travel & OT Management (HR Admin Specific)
Approval Policy Check • Calculate OT Based on Trip • Policy & Agreement Verification • Policy Management
Govt. of the Punjab
Punjab Information Technology Board
18.5h
Remaining OT: X Hrs
Monthly Cap: 40.0 Hrs
Utilized: 21.5 Hrs
Max Policy: 40.0 Hrs
• Trip OT Calculation
Within Approved Threshold
Approval Policy Check
PITB-HR-POL-04
Policy & Agreement Verification
Sanctioned travel trips automatically calculate overtime for gazette holidays, outstation transit & emergency shifts at approved tariff rates.
Trip OT Rate: Rs. 850 / Hour • TA/DA: Rs. 4,500 / Day
Sanctioned Trip Outlay
Rs. 28,200
Includes Travel Allowance + Holiday Overtime
Official Tour Sanctions & Trip Overtime Register
Official tours with trip-based overtime calculation and agreement verification
| Sanction No. | Employee Name & ID | Route & Destination | Dates & Duration | TA/DA Allowance | Holiday OT Hours | OT Payable | Total Sanctioned | Policy Verification | Action |
|---|
Letter Request Workflow
Generate, review, and dispatch official employment letters, NOCs, and service certificates
3. Letter Request Workflow
Step 5.4: Letter Dispatch / Download • Official Email Dispatch (@) • Employee Download / Receive
3
Total Letter Requests
All Official Types
1
Step 5.4 Dispatched
Ready for Download
2
Pending HR Admin Review
Action Required
Generate New Request
Official Letters & Certificate Requests (Step 5.4 Dispatch Queue)
Official Email dispatch (@) followed by immediate employee download & receipt
• NOC
• Experience
• Salary Verification
| Ref Number | Employee ID & Name | Letter Type | Official Purpose | Requested On | Official Email Destination | Workflow Status | Step 5.4 Actions |
|---|
Documents Repository
✓ Folder-Style Structure Live in hrstorageInstitutional employee folders and verified uploaded documents repository with expand/collapse hierarchy
📁
Documents/
Main Directory
Repository Path:
/hrstorage/Documents/
•
5 Employee Folders • 40 Uploaded Documents
✓ Persisted in hrstorage
Folders: 5
Documents: 40
Format: EMP-ID - Title.pdf
Employee Attendance Record
✓ Biometric Facial & RFID Live FeedOfficial institutional attendance register, biometric verification, overtime hours, and HR Admin attendance regularization
Details ↗
5
Total Staff
Active Personnel
Details ↗
4
Present Today
80% On-Time Entry
Details ↗
1
Late Arrivals
Past 09:15 AM Grace
Details ↗
1
On Approved Leave
Sanctioned Leaves
Details ↗
0
Blanks / Absent
Action Required
Details ↓
1
Casual Leave / Half Day
Avg Shift: 8.5h
Attendance Breakdown
5 Staff RecordsOfficial biometric attendance register breakdown for 25 September 2026
25 September 2026
Showing verified institutional records
Attendance Filter & Date Selector
Live Register: All Personnel • Click any tile above for instant details
Daily Attendance Register •
25 September 2026
Official institutional biometric logs, punch timings, overtime, and regularization audit
5 Staff Records
| Employee Details | Station | Date & Shift | Check-In | Check-Out | Duration (Hrs) | Verification Device | Attendance Status | HR Admin Action |
|---|